October 2024: Planning & Awareness
1. Form a Team: Create a group of students, faculty, and volunteers to organize the event.
2. Spread the Word: Share Water 4 Mercy’s mission through social media, presentations, and signs around campus. Strategically set up signs at many of the water fountains throughout campus with photos illustrating African village conditions stating: “Would you drink this water”?
3. Engage Student Organizations: Connect with clubs and groups to help promote and participate in the event.
4. ‘Set the Date’ which is the most optimal in the school’s calendar.
November 2024: Sponsorship Outreach 1. Find Sponsors: Work with the university to reach out to businesses for sponsorship.
2. Create Sponsorship Packages: Offer benefits like logo placement or booths for sponsors.
3. Boost Social Media: Post facts about the global water crisis and promote involvement.
December 2024: Promotion & Recruitment
1. Recruit Volunteers: Get students to help with event tasks like setup and registration.
2. Fundraise: Organize small fundraisers and promote donations and holiday gift options supporting Water 4 Mercy.
3. Plan Event Logistics: Secure the route, permits, and necessary equipment for the event.
January 2025: Back-to-School Push
1. New Promotion: Start the year with a fresh awareness campaign and promote the event at school fairs.
2. Confirm Sponsors: Finalize sponsorship commitments.
3. Involve More Students: Offer incentives like volunteer hours or course credit for participation.
February 2025: Fundraising & Registration
1. Open Registration: Launch event sign-ups with early-bird perks.
2. Fundraising Challenges: Encourage students or teams to compete in raising funds.
3. Share Water 4 Mercy Stories: Inspire participants by sharing real stories from Water 4 Mercy projects.
March 2025: Final Preparations
1. Engage the Media: Share press releases with local outlets and university publications.
2. Sponsor Visibility: Ensure sponsor recognition at the event with booths and banners.
3. Campus Promotions: Use all campus platforms to remind students about the event.
April 2025: Event Execution
1. Confirm Logistics: Finalize route safety, water stations, and volunteer assignments.
2. Last-Minute Push: Send reminders to participants and boost registration.
3. Host the Walk 4 Water: Run the event smoothly, capture the moment with photos, and thank everyone afterward.
Post-Event: Impact Reporting
1. Share the Impact: Update the community on how the event’s funds are helping Water 4 Mercy’s projects and continue to engage participants with follow-ups.
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